Proposal Writer

January 21, 2022

Job Description

Job Description

Reporting to the Head of Bid Proposals and working closely with the wider regional sales team, the role will contribute to the development and implementation of professionally written proposals across the APAC-ME market. The main purpose of the role is to produce professionally written proposal content that clearly articulates Smith’s detection value proposition. This role requires the ability to work under pressure and meet demanding deadlines.

As a key member of the regional bid team, the role will be primarily responsible for contributing to the overall submission of winning bids and proposals, as well as the continuous improvement of the departments’ capture planning and bid processes (people, processes, tools, information, and governance).

The primary responsibility will be to write high-quality bid responses for new tenders. The role will work closely with all members of the regional bid team to introduce and coordinate the bid response process, develop and maintain a knowledge base of ‘standard’ answers and templates, as well as identify ways to improve the quality, consistency, and efficiency of the bid response process. The role is based out of Gurgaon, India to support the sales effort, lead the bid team, and engage with customers and third parties. Duties & Responsibilities

What you’ll do:

  • Lead storyboard sessions with bid / proposal team members and key stakeholders.
  • Deliver completed written proposal responses to the Proposal Manager against agreed RFP deadlines, escalating issues as required
  • Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, programmes, finance, commercial, legal and supply chain.
  • Support the full tender preparation and submissions for Smiths Detection APAC-ME, services offerings, ensuring full compliance with bid management ;processes to deliver the optimized bid in due time.
  • Support the bid proposal manager and assigned bid manager (sales manager) to identify the requirements for each bid and ensure that all relevant business functions and departments contributing to a bid are properly informed of the background to the bid/opportunity, the pursuit strategy and solution.
  • Compile, edit, and proofread commercial proposals which contain technical content and designs ensuring that these are presented in a professional and concise manner.
  • Review and revise documents prepared by others and coordinate the preparation of those materials in a completed bid document.
  • Determine the scope and timeline of new bids. Lead and coordinate the preparation of the bid ensuring that other contributors provide information on time to the correct standard answering the client’s needs.
  • Develop knowledge of business, its products and services by reading and review previous bid and design documents and spending time with SME, sales, technical and commercial functions
  • Review and improve other customer materials and develop a consistent set of standards for other commercial functions to follow
  • Interface with the Regional Sales and functional teams to develop commercial strategies, themes, technical discriminators, and innovative pricing strategies and solutions that will meet customer requirements as well as meet or exceed business goals
  • Support the regional bid team during bid evaluation phase by reviewing all customer documentation providing guidance to the business and sales team with regard to the opportunity requirements (written and implied) including qualification, capture planning, strategy, planning, design, authoring, review and production of world class bids and proposals.
  • Proactively develop and manage a network of internal subject matter experts
  • Support the implementation of the regional centralized data repository which holds customer data and market sector intelligence knowledge of SD and competitor Intel which can be used to inform the business of commercial and technical trend/ requirements.

The Individual

What you’ll definitely need:

  • Degree educated (ideally English Literature) or technical / professional writing background.
  • A minimum of 6-7 years of experience as a lead writer on technical proposals in a technology-based industry. APMP® – Foundation or Practitioner level certified
  • Writing experience in a technical authoring field
  • Technical awareness including an understanding of security systems, internet / network based solutions
  • Excellent written and oral communication skills
  • Strong time management / prioritization skills
  • Strong written English language skills
  • Experience in handling multiple bids concurrently • Advanced MS Word, MS PPT and Adobe FrameMaker would be an additional edge
  • Strong analytical skills and ability to understand and write about complex topics.
  • Strong attention to detail, including grammar, punctuation, and syntax.
  • Familiarity and/or expertise in Baggage Handling Systems, Passenger Baggage Scanning Systems preferred
  • Team Player, self-motivated with a positive outlook, ability to prioritize and co-ordinate several bids at once i.e., multi-task, work well under pressure and be well organized
  • Good positive mental attitude, “Whatever it takes”, “Can Do” attitude
  • Good communicator with proven negotiation skills excellent organizational skills, presentation and written skills