Senior Secretary (DEL) 

Job Description

Job Purpose

JOB PURPOSE To provide full secretarial and administrative service to the Manager in addition to secretarial assistance and support to other department staff as necessary.

JOB ACCOUNTABILITIES

– To provide secretarial and administrative support to the VP (India and Nepal).

– Maintain a diary and arrange appointments as necessary.

– Type letters; memos; reports and schedules as required.

– Ensure the filing system is properly organized and maintained up to date.

– Timely filing for flight permissions and schedules with Civil Aviation Authority.

– Ensure timely and cost-effective ordering of stationery and EK material/forms in order to maintain appropriate stock levels.

– Maintain up-to-date records of sick leave and annual leave for all staff.

– Maintain a record of up-to-date petty cash expenditures and reconcile the petty cash at the end of each week.

– Ensure the smooth day-to-day running of the office by being proactive, prioritizing, and organizing the work at hand.

– Undertakes a variety of administrative routines without supervision and /or ad hoc exercises within guidelines.

– Screens incoming telephone calls; where appropriate deals with queries and inquiries within established guidelines or refers calls to others as appropriate.

– Co-ordinates the diary; schedules and coordinates travel arrangements

– Co-ordinates arrangements for a variety of internal and external meetings, and assembles appropriate material for the meetings/conferences.

– To update and maintain Minutes of meetings for appropriate action and follow-ups.

Qualifications & Experience

Qualifications: Graduate or Equivalent Diploma Shorthand and/or speed writing would be an advantage. Experience: Minimum 3 years experience in an administrative capacity in a medium or large-size company with strong administrative skills. Must be fully competent in MS Office applications. Must have a high degree of fluency in spoken and written English; a pleasant telephone manner and the ability to prioritize work. Must have the right to live and work in India.

Salary & Benefits

Join our growing team and enjoy a competitive remuneration package, discounts on flights and hotel stays.